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Introduction

The Secretariat system of administration in Puducherry is a post merger innovation. Under this system, the Secretariat Departments deal with all policy matters. All dealings and correspondence with the Central Government and other State Governments are also attended to by the Secretariat Departments.

With effect from 1st July 1963, the business of the Government came to be transacted in 12 Departments as enumerated in the schedule to the Business of the Government of Puducherry (Allocation) Rules, 1963. Thereafter, based on the acceptance of the recommendations on Restructuring the Secretariat Departments by the Government of Puducherry and the approval conveyed by the Ministry of Home Affairs, Government of India for amendment of the Business of the Government of Puducherry (Allocation) Rules, 1963 vide letter No.U-11022/2/85-UTL dated 12th March 1985, the Business of the Government of Puducherry (Allocation) Amendment Rules 1985 were subsequently notified vide G.O.Ms.No.49 dated 16th April 1985 of the Confidential and Cabinet Department, Puducherry. In the Schedule to the Rules ibid, 14 Departments have been enumerated. Confidential and Cabinet Department, General Administration Department and the Department of Personnel and Administrative Reforms are a few among them.

Activities of Cabinet Department Section

  • Rules of Business/ Allocation Rules

  • Business of Legislature/ Legislators

  • Correspondence with UPSC on service matters

  • Ex-officio matters

  • Framing/ Amendment of Recruitment Rules

  • Inter State Council

  • Southern Zonal Council

  • Official Languages Act - Implementation

  • Formation of separate Departments

  • Issue of Standing orders/ Instructions on policy matters

  • Advice rendering on service matters

  • Circulation of important instructions of Govt. of India

    • Activities of Service Section-I

  • Service matters of IAS, IPS and IFS officers

  • Cadre Controlling Department in respect of PCS Officers

  • Issue of circulars for National Day Celebrations

  • Establishment matters relating to Puducherry Government Guest House, New Delhi

  • Issue of MCC during Assembly Election

  • Maintenance of DP & AR Website

    • Activities of Service Section-II

  • The service matters of ministerial cadres of Superintendent, Assistant, UDC, Senior Private Secretary, Private Secretary, Steno.Gr.I, Steno.Gr.II.

    • Activities of Examination Cell

  • Conducting competitive exams and various Government Departmental Exams

    • Activities of Greivances Cell

  • Dealing with service matters of common categories of Group “C” posts such as Record Clerk/ Keeper, Telephone Operator, Multi-Tasking Staff (Security / House-keeping/ General)

  • Outsourcing of MTS Personnel

  • Matters relating to Full-time/ Part-time casual laborers (common categories) engaged in various Govt. Departments

  • Provision of Landline Telephones, EPABX system, Broadband etc. to various Govt. Departments and Residential Phones to officers

  • Compassionate appointments

  • Disposal of public petitions/ representations from various service associations

    • Activities of Confirmation Cell

  • Service matters of LDC & Drivers of various Categories (LMV/ HMV/ TRACTORS)

  • Processing of Verification of Character and Antecedents of the Govt. employees of Puducherry U.T., JIPMER and other enquiries received from other State, Central and Defence employees

  • Processing of Confirmation proposals in the entry grade in respect of the Ministerial staff and Drivers

  • Processing the extension of probation beyond four years in respect of LDCs - Obtaining approval of the L.G.

  • Service matters relating to the Collector, Karaikal and the Regional Administrators of Mahe and Yanam

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